Marketing Project Coordinator

Northstar Travel Group is the largest and most trusted B2B travel media and information company in the world. At Northstar, our mission is to be the leading global provider of trusted information and experiences for the audiences that drive the travel industry, while delivering innovative and high-performing marketing solutions to the businesses seeking to engage them.

Our Phocuswright team is seeking a temporary Marketing Project Coordinator to support our marketing and events team. This role is focused on hands-on execution and coordination across email marketing, event marketing, social media, and content updates, working within well-established processes and tools.

The position is intentionally scoped at a junior to early-career level. It will start in January to allow sufficient onboarding and training and is expected to continue through mid-August to support coverage during the leave and transition back.

Key Responsibilities

Event Marketing Execution (Primary Focus)

Support end-to-end execution of marketing activities for Phocuswright events (U.S. and Europe), including:

• Promotional and attendee emails
• Content updates on event websites
• Event platform management (e.g., Swapcard)
• Social media posts supporting event promotion and attendee communication
• Coordination with internal teams to ensure accuracy, timing, and execution

Research & PhocusWire Promotion 

• Support research and PhocusWire content promotion via social media
• Assist with content accuracy, scheduling, and basic quality control
• Coordinate periodic research subscriber communications 

Phocuswright Brand Email Marketing

• Build, test, schedule, and deploy weekly Phocuswright brand emails, encompassing:
  • Events
  • Research
  • News and editorial content
• Perform QA and post-send checks to ensure accurate and timely delivery
• Coordinate inputs (copy, links, assets) with internal stakeholders

How This Role Works

• Focuses on execution and coordination, not strategy ownership
• Operates within existing processes, templates, and workflows
• Receives training, guidance, and clear prioritization from the team
• Plays a key role in keeping marketing operations running smoothly during a high-activity period

Qualifications & Experience

• 1–3 years of experience (or strong internships) in marketing, communications, or a related field
• Interest in events, email marketing, social media, and content operations
• Strong attention to detail and organizational skills
• Comfortable managing multiple tasks and deadlines
• Clear written communication skills
• Familiarity with tools such as Pardot, CMSs, social media scheduling tools, or event platforms is a plus, but not required

Role Details

• Type: Temporary role 
• Timing: January – mid-August (includes onboarding and transition support)
• Compensation: $5,000 per month
• Location: Remote-friendly, Candidate must be able to work primarily in the U.S. East Coast time zone

To Join Our Team:

Northstar Travel Group is a great place to work, learn and grow. We seek impressive individuals to contribute fresh ideas and strengthen our team in all departments and specialties. We welcome creativity, dedication, drive and passion and offer a fast-paced and fun environment, opportunity and work/life balance. Click here to view our Careers page.

Growth Opportunities:

From educational training and mentorship programs to industry conferences and events, Northstar Travel Group employees have a wide variety of opportunities for career growth and advancement. Traveling through career paths enables employees to achieve a fulfilling and rewarding career. 

Diversity & Inclusion:

At Northstar, we believe that our workforce should reflect the vast diversity of the cultures and communities that are experienced through travel. We know that our greatest strengths come from the people who make up our team, and we are committed to building and sustaining a diverse, inclusive, accessible and equitable culture and workplace.  Our work is far from over – we continuously push to be better. We understand that diverse voices, points of view and contributions are at the heart of Northstar’s success and impact.