Marketing Automation & Outreach Virtual Assistant (GoHighLevel)

Role Overview

We are seeking a detail-oriented and systems-savvy Virtual Assistant to support a coaching and digital courses business during an active growth phase. This role focuses on marketing automation admin, event funnel support, and email-based outreach, allowing the founder to stay focused on strategy, content, and delivery. The role will start part-time (20 hours/week) with the intention to scale hours as campaigns and events scale.

Core Responsibilities

1) Marketing Automation & Funnel Admin (Primary)

● Manage and maintain GoHighLevel workflows and assets

● Duplicate and update funnels for quarterly events (non-evergreen)

● Create and manage pipelines

● Schedule automated email reminders and campaign emails

● Upload event replays and campaign assets

● Update event funnels as contributors/speakers change

● Ensure all automations are functioning correctly before and during campaigns

2) Email Outreach & Contributor Coordination

● Execute email-only outreach using pre-written templates

● Research and verify potential contributors (business legitimacy, social presence)

● Find and validate contact details when provided with a list or reference page

● Send pitches, track responses, and follow up as instructed

● Maintain organized records of outreach activity and responses

3) Content Scheduling & Campaign Support

● Schedule pre-written content using provided tools (e.g., GoHighLevel or Plan)

● Upload and organize campaign content between events

● Assist with light admin tasks related to content distribution during quieter periods

4) Video & Asset Support (Nice to Have)

● Cut and prepare short videos using Descript (training provided)

● Upload video assets according to SOPs

● Support basic content repurposing during campaigns (cut, upload, schedule)

• Strong hands-on experience with GoHighLevel (non-negotiable)
• Comfortable duplicating funnels, pipelines, and automations
• High attention to detail and ability to follow SOPs
• Strong written English (email-based role)
• Organized, reliable, and able to manage repetitive admin tasks efficiently

• Experience with ActiveCampaign
• Familiarity with Make.com (Integromat) or ability to learn via SOPs
• Content scheduling experience
• Basic video editing experience (Descript preferred)
• Background supporting online coaches, digital courses, or events

• GoHighLevel (required)
• ActiveCampaign
• Make.com
• Descript (nice to have)
• Content scheduling tools (e.g., Plan)
• Google Workspace

Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM