Marketing and Proposal Specialist

Scandinavian Building Services has been a Canadian leader in retail and commercial cleaning for the last 60 years. Starting as a small family owned and operated business in Edmonton Alberta in 1982 to offering full service janitorial and building maintenance across Canada today. We attribute our success to staying true to our core values of Service, Motivate, Respect, and Connect. As we continue to grow we are looking to add a Marketing and Proposal Specialist to the Scandi Family!

This is a Remote Position, hours are Mon-Fri 8:00 AM to 4:30 PM

What’s in it for you:

• Awarded one of Canada’s Best Managed Companies: We’re committed to a high level standard of excellence for both clients and our Scandi Family.
• Growth Opportunities: A place to hang your hat. We want our employees to grow with us long term and offer a tuition reimbursement program to continue your professional development.
• Stability and Job Security: Even through tough economic times we’ve continued to steadily grow, and we aren’t slowing down any time soon. With a strong national presence across Canada and growth into the US.
• Family First Culture: We are and have always been a family owned and operated business. We have family friendly events year-round and affectionately call our team members the Scandi Family.
• Benefits: We offer a comprehensive medical and dental plan as well as personal days off.

What your day to day will look like:

You will be reporting into the Vice President, Strategic Partnerships.

• Create and implement marketing plans and initiatives aimed at increasing brand recognition, customer interaction, and lead generation
• Perform updates to company website as required, ensuring all information is up to date, visually appealing and in line with Scandinavian’s brand standards
• Create and coordinate company all company marketing and promotional materials, including those for other departments as required
• Maintain and execute all marketing and sponsorship opportunities with existing and potential clients
• Social Media-· Plan, create, and share new content as required, that builds meaningful customer connections and increases brand awareness
• Coordinate with the third-party social media vendor to ensure that the organization’s social media presence is on brand and in-line with organizational strategy
• Communicate with online followers as required, responding to queries in a timely manner and monitoring customer reviews
• Prepare all proposals documents, ensuring a consistent, grammatically correct, visually appealing document
• Use AI tools to generate first-draft proposal content, including executive summaries, project descriptions, and boilerplate sections, ensuring alignment with client requirements and organizational messaging
• Leverage AI platforms to analyze RFP documents, extract key requirements, and support compliance tracking.
• Apply AI-assisted editing tools to improve clarity, grammar, tone, and consistency across proposal document

What you’ll need to succeed:

• Minimum of 5 years of progressive marketing and/or communications experience
• Post secondary education in marketing, communications, or a related field is preferred
• Strong project management and organizational skills with the ability to manage multiple priorities and deadlines
• Experience using AI-powered writing, research, or content-generation tools to support proposal development, marketing content, and document preparation
• Ability to evaluate AI-generated content for accuracy, clarity, and alignment with organizational voice and brand standards
• Strong understanding of prompt-crafting techniques to efficiently guide AI tools in producing high-quality drafts, summaries, and visual concepts
• Ability to work well within a cross-functional team environment and diverse communities
• Excellent customer service, communication and interpersonal skills
• Demonstrate tenacity while striving for continuous improvement
• Excellent organizational and time management skills
• Work independently with minimal oversight

Our interview process:

• 20 minute preliminary phone interview with our Recruiter
• 20-40 minute assessment (depending on optional practice questions or breaks)
• 30 minute MS Teams video interview with the Hiring Manager and direct Supervisor for the role

At Scandinavian Building Services we are an equal opportunity employer who values a diverse workplace. We recognize the strength that comes from different experiences, backgrounds and perspectives and welcome all candidates to apply. We feel it is important that all people have access and opportunity to be employed, to be valued and to be respected.