Integrated Marketing Coordinator

Position Summary
The Integrated Marketing Coordinator serves as the executional backbone of the marketing organization, ensuring projects, campaigns, and tools move smoothly from intake to delivery. Reporting to the Director, Brand & Marketing, this role blends project management, workflow coordination, and hands-on marketing tool execution to keep initiatives on schedule, on brand, and well supported.

The Coordinator partners closely across growth enablement, web & digital, content creation, and creative execution to manage timelines, coordinate resources, maintain marketing platforms, and support consistent, high-quality execution across all marketing efforts.

The Integrated Marketing Coordinator is a full-time, remote, exempt position and reports to the Director, Brand & Marketing.

Specific Responsibilities

Marketing Tools & Platform Execution

• Serve as day-to-day administrator for key marketing tools and platforms (e.g., CRM, marketing automation, project management systems)
• Manage user access, permissions, and onboarding for marketing platforms
• Coordinate platform updates, enhancements, and vendor support in partnership with IT and external partners
• Ensure marketing tools are configured to support efficient campaign execution and collaboration
• Support adoption and best practices for marketing systems across teams

Workflow & Project Management

• Act as the central point for marketing project intake, prioritization, and coordination across teams
• Own integrated marketing calendars, timelines, and task management using project management tools
• Facilitate cross-functional status meetings, stand-ups, and check-ins to maintain momentum and alignment
• Track deliverables, dependencies, and milestones to proactively identify risks or delays
• Manage asset workflows, approvals, and version control for marketing materials

Process & Operational Excellence

• Develop, document, and maintain standardized marketing workflows and operating procedures
• Ensure brand and quality standards are incorporated throughout project lifecycles
• Identify opportunities to streamline processes, reduce friction, and improve execution efficiency
• Maintain clear documentation for marketing processes, tools, and team best practices
• Support onboarding and training for new team members on marketing workflows and systems

Planning, Tracking & Visibility

• Maintain clear visibility into project status, workload, and timelines across marketing initiatives
• Support budget tracking and coordination for marketing projects and vendor engagements
• Provide regular executional updates to marketing leadership on priorities, progress, and risks
• Assist with basic reporting related to project delivery, capacity, and operational effectiveness

Cross-Functional Coordination

• Serve as a primary connector between Growth, Brand, Creative, Web, and Communications teams
• Coordinate asset sharing, reviews, and approvals across teams and campaigns
• Manage marketing request intake and ensure alignment with strategic priorities
• Act as a go-to operational partner for internal stakeholders engaging with marketing

Skills

• Strong project management and workflow coordination capabilities
• Proficiency with project management and task-tracking software
• Ability to organize, prioritize, and manage multiple projects simultaneously
• Strong communication, facilitation, and stakeholder management skills
• Detail-oriented with a focus on execution quality and follow-through
• Problem-solving mindset with the ability to adapt in a fast-paced environment
• Working knowledge of marketing operations and campaign execution processes

Experience

• Bachelor’s degree in marketing, communications or business preferred, or equivalent experience.
• Hands-on experience with marketing tools, platforms, and collaboration systems.
• 2 – 4 years of experience in marketing operations, campaign execution, or similar.

Who We Are

CAQH is the trusted data connector at the core of healthcare. For more than 25 years, we have powered the industry with the largest and most complete healthcare data foundation in the U.S., including more than 4.8 million provider data records sourced directly from providers and member data representing 75% of covered lives supplied by health plans. By improving how essential information flows across the system, CAQH helps healthcare operate more efficiently, accurately, and with greater confidence.

What You Get

At CAQH, you will do meaningful work at the intersection of healthcare, data, and technology, helping solve complex problems that make the healthcare system work better. You will collaborate with experienced professionals who care deeply about accuracy, trust, and meaningful impact in a fully remote environment.

CAQH offers competitive compensation and a comprehensive benefits package for full-time employees, including medical, dental, and vision coverage, a 401(k) with company contributions and matching, paid parental leave, tuition assistance, and generous paid time off. We are committed to investing in our people and supporting professional growth over time.