Executive Assistant | Marketing Operations | Remote | High-Growth AI Company

Company Overview

Our client is a high-growth AI-assisted SEO company founded by former CMOs and marketing executives. They help leading brands like Expedia, Beam, Evvy, and LinkedIn amplify their online presence and revenue through innovative, data-driven SEO strategies. By blending AI technology with deep marketing expertise, they're transforming how modern brands grow online.

Your Role

As the Executive Assistant & Operations Coordinator, you'll be the execution engine that keeps the Founder and Growth Lead focused on strategy and growth - not stuck in the weeds. You'll handle the tactical, repeatable work that moves the business forward: from LinkedIn content management to hiring coordination, lead generation support, and AI-powered workflow execution.

This role is perfect for someone who thrives on getting things done, loves systems and processes, and takes pride in being the person who keeps everything running smoothly behind the scenes.

What You'll Do:

• LinkedIn Management – Handle content posting and engagement for the Founder (~2 hrs/day)

• Inbox & Calendar Management – Keep communications organized and schedules optimized

• Lead Generation Support – Build lead lists and support HubSpot workflows

• Hiring Coordination – Schedule interviews, prepare candidate briefs, and manage follow-ups

• SOP Documentation & Project Tracking – Create and maintain standard operating procedures and keep projects on track

• AI-Powered Execution – Use tools like Claude Code and Cowork to accelerate workflows and move initiatives forward faster

What We Care About Most:

1. Proactive Communication – You surface issues before they become problems. You over-communicate status, blockers, and questions rather than going quiet.

2. Extreme Attention to Detail – Nothing falls through the cracks on your watch.

3. High Agency – You figure things out. When something's unclear, you take a first pass instead of waiting to be told what to do.

4. Proactivity – You see gaps and fix them (or flag them). You don't just complete tasks—you look for what's next.

5. Humility – You're coachable, take feedback well, and don't need to be the smartest person in the room. You care about the outcome, not the credit.

You Bring:

• 2–4+ years in an operations, executive assistant, or coordinator role (startup or agency experience a plus)

• Strong organizational skills and comfort juggling multiple priorities

• Experience with tools like HubSpot, Asana, Notion, or similar platforms

• Excellent written and verbal communication skills in English

• Familiarity with LinkedIn, social media management, or content coordination

• Comfort learning and using AI tools to streamline work

• A "get it done" mentality with strong follow-through

Bonus Points:

• Experience in a marketing, SEO, or agency environment

• Familiarity with hiring/recruiting coordination

• Background using AI productivity tools (ChatGPT, Claude, workflow automation)

• Experience building SOPs or process documentation

What's Offered:

• Competitive USD compensation (based on experience)

• Fully remote work with flexible hours

• Direct collaboration with leadership in a high-growth company

• Opportunity to shape systems and processes from the ground up

• Collaborative, innovation-driven culture

Interview Process:

1. Intro Chat (Atomic HR) – 20-minute conversation on fit and goals

2. 1st Interview: 30-min intro chat with People Ops

3. Interview with the CEO

4. Final discussion on fit, expectations, and next steps

5. Offer