Events Marketing Coordinator

Events Marketing Coordinator (Contract, Part-Time)

Location: Remote (US-Based)

Job Type: Contract / Part-Time Hours: 10-20 hours per week

About the Role

We are looking for a highly organized and creative Events Marketing Coordinator to join our team on a contract basis. In this role, you will be the bridge between logistical execution and strategic promotion. You won’t just plan the event; you will help ensure the right people attend and that the brand experience is seamless.

In collaboration with our Marketing team, you will manage our calendar of in-person and virtual activations, handling everything from venue sourcing to setting up registration pages and coordinating marketing assets.

Key Responsibilities

Event Operations & Logistics

· Calendar Management: Own and organize the master events calendar, balancing a mix of virtual webinars, in-person meetups, and industry conferences.

· Venue & Vendor Sourcing: Research venues, request quotes (RFPs), negotiate pricing, and finalize contracts for venues, food & beverage (F&B), and A/V needs.

· Virtual Event Execution: Manage the technical setup for virtual events (Webinars, etc.), ensuring a smooth run-of-show.

· Budget Tracking: Monitor event spend to ensure all activations stay within the allocated budget.

Event Marketing & Promotion

· Registration Management: Build and manage event registration pages (using Luma, Partiful, or similar platforms), including configuring ticket types and automated confirmation emails, and other management details.

· Collateral Coordination: Collaborate with the marketing team to brief and produce assets, including social media graphics, email invites, brochures, one-pagers, and on-site signage.

· Audience Communication: Draft and schedule pre-event promotional emails and "know before you go" logistics emails to attendees.

Project Management

· Cross-Functional Alignment: Act as the central point of contact, keeping internal teams (Sales, Marketing, Leadership) informed of timelines, deliverables, and responsibilities.

· Swag & Inventory: Manage the ordering and shipping of event swag, booth materials, and marketing literature to event sites.

· Post-Event Analysis: Gather feedback, compile attendee data, and report on key metrics (registrants vs. attendees, ROI) to inform future event strategies.

What We’re Looking For

· Experience: 3+ years of experience in Event Marketing, Field Marketing, or Event Operations.

· Location: Must be based in the US.

· Tech Stack: Proficiency with event platforms (specifically Luma), virtual conferencing tools and project management tools (ClickUp, Asana, Notion, or similar).

· Communication: Strong written communication skills; ability to write clear operational emails and compelling marketing copy.

· Organization: A master of timelines. You can manage multiple vendors and deadlines without letting details slip through the cracks.

· Negotiation: Comfortable reading contracts and negotiating costs with venues and vendors.

Nice to Haves

· Experience with design tools like Canva or Figma (for light edits to assets).

· Experience with CRM platforms (HubSpot, Salesforce) for tracking attendee leads.

Additional Details

· Contract Duration: 6 months with possibility of extension

· Time Zone: Must be available PST business hours